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Streamline Your Gym,Grow Your brand

WellbeSync replaces spreadsheets and disconnected tools with a single platform for member management, billing, scheduling, and reporting.

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AI-connected gym management

Ask your gym in Claude or ChatGPT.Make smarter decisions.

Connect your preferred AI assistant to WellbeSync and turn your gym data into clear answers.

Powered by WellbeSync's built-in AI integration.Works with
  • Claude
  • ChatGPT
Which members need a renewal follow-up this week? 8 memberships expire this week. Start with these 3 members whose payments are still pending. Vikram Joshi, Quarterly · expires Oct 7: Call today. Sana Qureshi, Monthly · expires Oct 9: Offer renewal plan. Dev Malhotra, Annual · expires Oct 11: Send reminder.

CHECK IN.PAY.RENEW.REPEAT.

Every member, every payment, every renewal: handled while you coach.

Gym management made simple

Built to Run Modern Fitness Businesses

From member check-ins to revenue reports, WellbeSync gives your team the tools to stay organised and run your gym with confidence.

WellbeSync web dashboard on a laptop, showing smart suggestions and the monthly financial overview with revenue, profit, expense and pending dues
WellbeSync dashboard on a tablet, showing smart suggestions and the financial overview cards

Active Members

1,248

+64 this month

Today's Check‑ins

186

+12% vs yesterday

Renewals Due

24

18 already reminded

Monthly Revenue

₹4.8L

+18% vs last month

What's Included

Everything your gym runs on,under one roof.

Members, billing, scheduling, staff, and reporting — one platform, not five disconnected tools.

01

Members

Every member, one clean timeline

Profiles, attendance, membership status, and history in one place — no more cross-referencing spreadsheets to answer a simple question at the front desk.

CaptureTrackFollow up
1timeline per member, not five tools
02

Billing

Recurring billing that reconciles itself

Automated invoices, renewal reminders, and payment tracking — fewer failed charges, fewer manual spreadsheets at month-end.

BillCollectReconcile
0manual reconciliations needed
03

Scheduling

One calendar for classes, PT, and the floor

Class schedules, personal-training slots, and bookings share a single calendar, so double-bookings and no-shows stop being a weekly headache.

PublishBookReduce no-shows
1calendar for classes and PT sessions
04

Automation

Follow-ups that send themselves

Renewal, trial, and class reminders go out automatically over SMS and WhatsApp, and targeted campaigns keep the team focused on the floor instead of the phone.

TriggerSendMeasure
24/7reminders run without a manual trigger
05

Reporting

Decisions backed by real numbers

Revenue, active members, attendance, and churn — visualized and exportable, so you're deciding from data instead of a gut feeling.

CollectVisualizeExport
Real-timerevenue and churn visibility
06

Staff

Role-based access, across every location

Trainers get their own view, managers get oversight, owners get full control — and every action stays scoped to what a role should actually see.

AssignScopeTrack
Per-roleaccess, down to the page
07

Mobile

The front desk, in your pocket

Responsive dashboards and a branded member app mean check-ins and record updates happen from the front desk or the floor — on any device.

Open on any deviceBrand itUse it on the floor
Any devicesame platform, no reduced view
08

Enquiries

Never drop a lead again

Capture walk-ins, calls, and website enquiries into one pipeline, schedule follow-ups, and convert them to members without a sticky note in sight.

CaptureFollow upConvert
0leads lost to a forgotten follow-up
09

Security

Your data, protected by default

Encryption, backups, and role-based access are built in from day one, so sensitive member and payment data stays where it belongs.

EncryptScopeBack up
Encrypteddata, at rest and in transit
10

AI Assistant

Ask your gym's data a question

An AI assistant surfaces churn risk, revenue trends, and staff workload on request — the analysis a data person would do, without hiring one.

AskGet an answerGet flagged proactively
Askinstead of building a report
11

AI Connect

Manage your gym from Claude or ChatGPT

Connect Claude or ChatGPT to your gym over a secure link, and manage members, billing, and schedules in plain language from inside the tool you already use.

ConnectPaste it inAsk it to work
1 linkto connect an AI tool to your gym
12

Access Control

Check-ins that verify themselves

Connect biometric devices at the door so entry and attendance are captured automatically — no manual sign-in sheet, no shared access cards.

ConnectVerifySync
Automaticattendance, captured at the door
13

Engagements

Keep members coming back

Loyalty touches, milestone shout-outs, and engagement campaigns run alongside billing and scheduling — retention becomes a workflow, not an afterthought.

DetectRecognizeAct
Ongoingengagement, not a one-off email

Mobile-Friendly

Your gym, in your pocket.Anytime, Anywhere.

Check in members, update records, and stay on top of tasks from any browser — no app store required.

WellbeSync mobile app - screen 1
WellbeSync mobile app - screen 2
Live sync across devices

  • Any Device

    Phone, tablet, or desktop — one responsive dashboard, no separate app download.

  • Real-time Sync

    Front desk, gym floor, or home. Your team always sees the latest data.

  • Smart Reminders

    Alerts for renewals, follow-ups, and payments. Members get SMS and email reminders too.

  • Insights on the Go

    Revenue, attendance, and member trends at a glance — no laptop needed.

  • Trainer-ready

    Trainers mark attendance and view sessions from their phone. Managers approve and monitor from anywhere.

How It Works

Get started in minutes,not months.

We made migration simple so you can focus on your members, not software setup.

01

Set Up Your Gym

Import your members, connect billing, and configure locations in a guided setup.

Members imported312
02

Automate the Admin

Turn on billing, reminders, and workflows so routine tasks run in the background.

  • Billing
  • Reminders
  • Workflows
03

Grow with Clear Insights

Track what’s working and make decisions with real-time dashboards and reports.

+18%

Simple Plans That Scale with Your Gym

No hidden fees. No long-term contracts. Start small and upgrade as you grow. Pricing is based on your gym's size and needs.

View Pricing

Give Your Members a Better Experience—and Your Team Less Admin.

Try WellbeSync risk-free for 3 months. No credit card required.

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